School Year Policy 2022-23

  • We will bill you for the month ahead, based upon the schedule that has been mutually decided. The invoice will be due 15 days after being sent to your email. If we have not received payment 15 days after being sent, we will add an additional 10% of your invoice. Your invoice will be sent to your email from Quickbooks. You pay via ACH.
  • Rates 2022-23 are $90/hr for private tutoring, $120 for two students and $12 for each additional student.
  • You are committed to the time and day that is agreed upon by you and your tutor.  You must commit to and pay for a minimum of 3 sessions per month for the agreed upon time slot.  If you cannot meet all 3 sessions, you are responsible for paying for a minimum of 3 sessions, regardless of whether the session takes place.
  • Although we leave leeway for the extra week(s), we expect that we will usually meet all weeks of the month.
  • We require  a minimum of 24 hours’  notice for any cancellations for both in person and remote sessions. Should you need to cancel, please email both Mathletes and Bookworms at mathletesandbookworms@gmail.com and CC your tutor on the email. Please make sure you email both parties on one email. You may send a text, but for recording purposes, we need an email for our records.
  • Because we know emergencies occur (on both of our ends), we allow for one “free” last minute cancellation between Monday August 29, 2022 and December 31, 2022 and another during January 1, 2023-May 31, 2023.  Should a second cancellation occur less than 24 hours within the time window, we will charge for that session. If your tutor cancels a second time within the time window less than 24 hours’ notice, we will owe you a free tutoring session.
  • Sessions are 50 minutes in length.  The last 10 minutes are reserved for review and discussion with the parent and student.  If parents are not available for review at the end of the session, tutors will ensure they use the 10 minutes to email/call parents at another time.
  • Additional Teacher/Parent/Advisory meetings/Phone calls that take place outside the 60-minute tutoring window will be billed in 15 minute increments at the hourly rate mentioned above.